Last Update: 1st November 2017

A Guide for Proposal Submission via Web


Applicants are requested to access the Application Form and to fill the web form and to upload a necessary file (i.e., a PDF file of Scientific and Technical Justifications). We recommend applicants to read Call for Proposals carefully. Any questions related to proposal submission should be sent to the Helpdesk.

Proposal Categories and Guidelines

There are 7 proposal categories for observations with the Nobeyama 45-m telescope at Nobeyama Radio Observatory: Regular Program, Large Program, Joint Program with the ASTE, Backup Program, Short Program, Guaranteed Time Observation (GTO), and Director's Discretionary Time (DDT). Observing proposals for Target of Opportunities (ToO) are open for Regular Program, Short Program, and DDT. Details of each program as follows:

Regular Program

A Regular Program is a program requiring the observing time shorter than 200 hours and is reviewed by anonymous external referees. Submitted proposals are evaluated by five anonymous referees. The Scientific and Technical Justification is within 3 pages.

Large Program

A Large Program must be based on a strong scientific argument and has a potential of leading to projects with significant impacts over 200 hours in total over up to 2 years (a proposal requesting over 300 hours will be automatically assigned over two years). The principal investigator should request to obtain data in the period of 1 or 2 years in the Science Justification part. The observatory may ask the PI to change to two years dependent on demand of an LST range, even if the PI request observations within one year. In principle, Large Programs will be evaluated according to the same guidelines and criteria as Regular Programs. The PI is required to include a paragraph describing the science management plan: The management plan must be described who on the team will carry out the observations, data reduction, data analysis, and publications. The management plan will also be evaluated by five anonymous referees who are experts in the relevant category, in addition to the scientific merit and technical feasibility. The two-year program will be required to submit a status report that is evaluated for an acceptance of observations for the 2nd year before the beginning of the observing season of the 2nd year at the mm/sub-mm Time Allocation Committee (TAC). The total observing time for Large Programs in future observing seasons is up to 30 % of total observing time for the open use. The Scientific and Technical Justification is within 4 pages and must include technical descriptions, team organisation, publication plan, and reasons to be a Large Proposal.

Joint Proposal for the Nobeyama 45-m Telescope and the ASTE Telescope

Projects that scientifically benefit by observing at both ASTE and the Nobeyama 45-m telescopes are encouraged to submit their proposals to this category. The proposer is allowed up to 4 pages of scientific/technical justification and must justify why both telescopes are required to meet the science goals of the project. The targets can be different for the two telescopes as long as it is properly justified. In addition, separate technical justifications for two telescopes must be included in the proposal. The total observing time for the Joint Proposal is up to 10 % of a total observing time for the open use. Details of the ASTE telescope can be found at Call for Proposal for the ASTE telescope. Since this category is a proposal which aims to observe with the ASTE, applicants must be astronomers in affiliated with institutes in Japan, Taiwan, and South Korea.

Backup Program

Backup Programs are for observations at 20 GHz-band and/or 40 GHz-band that do not require good weather conditions. Backup observations are conducted when high-frequency programs give up observations because of inadequate weather conditions. This program is open for domestic users only. More details can be found here. The Scientific and Technical Justification is within 3 pages.

Short Program

Short Programs are for exploratory observations or follow-up of previous observations. Time request for the Short Programs is limited up to 20 hours. Proposals for the Short Programs are reviewed by the members of the mm/sub-mm Time Allocation Committee (TAC), not by usual external reviewers. The Scientific and Technical Justification is 1 page including a technical description such as noise level etc.

Guaranteed Time Observation (GTO) NEW!

Those who intend to submit proposals to Guaranteed Time Observation programs must satisfy one of the following requirements:

(a) a member of development groups whose proposal of development for the Nobeyama 45-m Telescope is accepted (details for visiting instruments are available here) and instruments are decided to be open-use instruments.
(b) graduate students or posdocs who are a member of Nobeyama Radio Observatory and contribute to scientific managements, performance surveys or optimisation of the Nobeyama 45-m telescope.

300 hours will be allocated to the GTO Program. The Scientific and Technical Justification should be within 3 pages.

Director's Discretionary Time (DDT)

DDT programs can be submitted after the deadline of the Regular Programs for each semester. DDT proposals must belong to at least one of the following categories:

(a) proposals requiring an immediate observation of a sudden and unexpected astronomical event.
(b) Proposals requesting observations on a highly competitive scientific topic, motivated by developments that have taken place after the Regular Program submission deadline.
(c) Proposals asking for follow-up observations of a program recently conducted with the ASTE telescope or any other observing facility, where a quick implementation is expected to provide breakthrough results.

They will be assessed every two months except for a ToO observation. Referees for DDT differ which telescope applicants intend to use. The total observing time for DDT is limited up to 5 % of the observing time for the open use in 2017 -- 2018. Proposal submission should be through the web submission system. The Scientific and Technical Justification is within 3 pages.


  • Target of Opportunity (ToO)
  • ToO proposals should be used to observe targets that can be anticipated but not specified in detail. Like non-ToO proposals, these proposals must be submitted by the deadline. While the target list may be left unspecified, observing modes and sensitivity requests must be specified in detail for ToO observations. Associated with these observations, there must be a clear indication of the number of triggers needed to reach the science goals of the proposal, what triggers the actual observation to be performed, and the maximum response time for scheduling the observation after it is triggered. The trigger is activated through the Helpdesk. These ToO programs apply to Regular Programs, Short Programs, GTO, and DDT (Joint Proposals, Large Programs, or Backup Programs are not applicable in this call). A trigger must be sent via the Helpdesk.


    Table 1 shows deadlines of the Nobeyama 45-m proposal submission for 2017--2018 observing season.

    Table 1: Deadlines of the Nobeyama 45-m Proposal Submission for 2017--2018 Observing Season
    Semester Category Submission Deadline Observing Period
    Semester 2017A Regular Program Friday 1st September 2017,
    15:00JST [06:00UT]
    Friday 8th December 2017 --
    Wednesday 28th February 2018
    Short Program
    Backup Program1
    Guaranteed Time Observations
    Large Program Friday 8th December 2017 --
    Tuesday 15th May 2018
    Semester 2017B Regular Program Tuesday 12th December 2017,
    15:00JST [06:00UT]
    Thursday 1st March 2018 --
    Tuesday 15th May 2018
    Short Program
    Guaranteed Time Observations
    Joint Proposal for the Nobeyama 45-m
    Telescope and the ASTE Telescope2
    --- Director's Discretionary Time Anytime after Submission Deadline
    for Each Semester3
    Friday 8th December 2017 --
    Tuesday 15th May 2018
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    Preparation of Your Proposal

    The proposal consists of two parts: one is Science and Technical Justifications, and the other is an Application Form. Here, how to prepare the two is explained.

  • Scientific and Technical Justifications
  • The Application Form
  • Scientific and Technical Justifications

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    The Application Form

    The Application Form is available on the web. At every step when applicants make the application form, applicants can save the input of the Application Form by clicking the button named "Save Answers and Resume Later" at the bottom of the form (it will be stored on the server for 30 days). There are two application forms: one is for an observation with the Nobeyama 45-m telescope only, the other is for observation as Joint Proposals. You should use an appropriate application form for proposal categories to which you are going to apply.

    NOTE: the application form for Joint Proposals will be open on call for proposals for Semester 2017B.


    Notes on each item in the Application Form for proposals using the Nobeyama 45-m telescope only

    This web submission form is for proposal categories of Regular Program, Large Program, Backup Program, Short Program, Guaranteed Time Observation, and Director's Discretionary Time requiring the Nobeyama 45-m telescope only.


    Step 1
    This step is to describe categories of your proposal and information about the principal investigator.
    Step 2
    The second step is designed to describe a list of co-investigators and the abstract of your proposal.
    Step 3
    A brief overview of the proposed observation should be written in Step 3.
    Step 4
    In Step 4, please describe the requested LST range with total observing time and suitable observing period and the observing site.
    The Last Page
    The last page illustrates your input about the proposal. Please check carefully that the Application Form is correctly filled and described. If you need to share the input on the application form, please save/print out this page.

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    Notes on each item in the Application Form for Joint Proposal with the ASTE Telescope

    ASTE / 45-M Joint Proposal Submission is for the proposal category of Joint Proposal with the ASTE Telescope. Applicants also should read Call for Proposal for the ASTE Telescope.

    NOTE: the application form for Joint Proposals will be open on call for proposals for Semester 2017B.


    Step 1
    This step is to describe information about the principal investigator and co-investigators.
    Step 2
    The second step is designed to describe a category and an abstract of your proposal and relationship to your works.
    A brief overview of the proposed observation for the ASTE telescope should be written in Step 3 and 4.
    Step 3
    In Step 3, a receiver and frequency setup for the proposed observation for the ASTE telescope should be written.

    Step 4
    In Step 4, please describe the requested LST range with total observing time for ASTE observations.
    Step 5 and 6 are designed to indicate a brief overview of observation with the Nobeyama 45-m telescope.
    Step 5
    A brief overview of the proposed observation for the Nobeyama 45-m telescope should be written in Step 5.
    Step 6
    In Step 6, please describe the requested LST range with total observing time for observation with the Nobeyama 45-m telescope and suitable observing period and the observing site. Step 7
    Step 7 is for describing requests about your observation for both telescopes, indicating observation site for the Nobeyama 45-m telescope, and appending your Science and Technical Justification file.
    The last Page
    The last page illustrates your input about the proposal. Please check carefully that the Application Form is correctly filled and described. If you need to share the input on the application form, please save/print out this page.

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    Submission

    Submission via the web can be done through following procedure:
    (1) Access and fill the Application Form:

    (2) Append a PDF file of Scientific and Technical Justifications including time estimation part,
    (3) And push a "Submission Form" button at the end of the Application Form.

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    After Submission

    We will send you automatically an e-mail that confirms the receipt of your proposal. If you do not receive it within 2--3 working days, please contact the Helpdesk.

    Frequently Asked Questions

    Questions and answers on submitting a proposal are described in this section.



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