A Guide for Submission by E-Mail

update: 03 Aug, 2010

• We only accept PDF files via e-mail for proposal submission. Submission by regular/express mail or FAX is NOT acceptable.
• We accept color figures/pictures in the scientific justification of proposals.
• From this observing period, all proposals should be written in English. (Japanese users can append Japanese version. But it must be faithful translation.)

Instructions for Submitting Proposals

To submit proposals by E-mail

Preparation for your proposal

1. Cover-Sheets
   • Download the LaTeX template file of Cover Sheets (template45EJ.tex, Ver. 4.30) and the style file for the cover sheet (proposal45EJ.sty, Ver. 4.30). We ask you to use the latest version of application cover sheets(*). Fill in the blanks as instructed in both the comment lines of the LaTeX template file and a note for the application cover sheets

     (*)Since back-up program by observers themselves for poor observing condition was abolished, there is no space for back-up program in the latest version.

   • Run LaTeX on this file and print/view the cover pages of your proposal to check that it has been properly processed. Convert .dvi file of the Application Form to the PDF format. If you are not able to create PDF files, please contact Dr. N. Kuno (45m manager; )and open use office ().
2. Scientific Justification
   • Prepare a file of the scientific aims, plan of observations, estimates of observing time (within 2 pages(**) (General Program) / 1 page (Short Program), including figures and tables). Create a single PDF file (Paper Size of A4, 21cm x 29.8cm) incorporating your scientific justification and any figures. Color figures can be included. Please note that submitting more than 2 pages (General) /1 page (Short) may cause rejection of your proposal. Character size of larger than 10 point is highly recommended.

   (**)For a multi-year project whose observing time exceeds 200 hours in total, one optional page can be added to describe the result of the previous season.

Submission by E-mail.

(1) the PDF file of the cover sheets and (2) the single PDF file of scientific justification should be sent to: . (note: We will make printed copies of your proposal for referees. We also convert your cover-sheet file to a database file which is used at our programme comittee meeting.)

Note for Mail_Subject name and File name

In order to ease the identification of the proposal files, we would appreciate if the mail_subject name were clearly labelled and named by first author.

• Subject: Name_(year+category)_# of your proposals.
• File name: Nama_#of your proposals_Cover.pdf, Name_#of your proposals_SciJust.pdf

• Category List:
  • A-- First period of the General Program
  • B-- Second period of the General Program
  • S-- Short Program
  • E-- Education Program for Graduate Students (Domestic User Only)
  • BU--Back up Program (Domestic User Only)
• # of your proposals:
  • Additional applications by the same PI for the same semester should be then numbered 02, 03 etc.

For P.I. Dr. Nobeyama, just making a single application for the first deadline in 2005:

• Subject: Nobe_05A_01
• File name: Nobe_01_Cover.pdf, Nobe_01_SciJust.pdf

After Submission

You will receive an e-mail that confirms the receipt of your proposal. If you do NOT receive it by the next day of the deadline, please contact Dr. N. Kuno (45m manager; ) and open use office ().

NINS > NAOJ > NRO > 45m > Proposal Information